Instructions for Chairs & Speakers

<Instructions for Chairs >

Be ready on the Next Chairs’ Seats near the chairs’ table in the assigned room at latest 15 minutes prior to your session.

Please be sure to organize your sessions according to the allocated time-schedule.  Time-keeping system is available only for free communications:  eight minutes (5 minutes presentation + 3 minutes discussion for each presentation.

<Instructions for Speakers >

All presentation and presentation data should be in English.

Only PC presentation will be available.  Slide projector, overhead projector and video CANNOT be used.

1)Compatible personal computers

*Windows: Bring your own PC or the data saved in the USB memory. Any other media cannot be used. In order to avoid the virus infection, please scan your data with updated anti-virus software beforehand. If your presentation data includes the video, please bring your own PC.
*Macintosh: Bring your own PC. DO NOT bring the data only.

2)Video and sound

Video and sound functions will be available.

3)Instructions for those who bring the USB memory (Windows only)

PCs with Windows 10 and Microsoft PowerPoint will be used.  The monitor size is XGA (1024x768).  Be sure that all the data appears on the screen without any defect under this environment.

<Fonts>

Times New Roman, Century, Century Gothic or Arial is highly recommended to avoid screen layout imbalance.

<Data Size>

The maximum data size is 640 MB.

<Registration of Presentation Data >

For registration of your presentation data, visit the PC Center of the building where your presentation is assigned.
Register your presentation data at latest 30 minutes prior to your presentation.  Check that all your presentation data appears on the screen properly, especially if the data was originally created in a Macintosh and converted to the Windows format.
All installed data will be deleted by the Secretariat after the Meeting.

<At Your Presentation>

Be ready on the Next Speakers’ Seats near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.
PowerPoint and your presentation data will be ready on the speaker’s podium.  Handle your presentation data by yourself, using the mouse and keyboard.  Laser pointer will be available too.  Note that the Presenter View CANNOT be used.

4)Instructions for those who bring their own PC

Bring your PC with the AC adaptor and auxiliary output adaptor (D-sub 15 pin).  If necessary, be sure to bring a connector.
The monitor size is XGA (1024x768).  For proper data projection, please adjust your screen setting to XGA.
Cancel your screen saver, power saving setting and Wi-Fi connection in advance, especially if your data includes video and sound.
Be sure to bring the back-up in Windows format for your data just in case.

<Registration and Return of Personal Computer>

So as to test the connection and check your presentation data, visit the PC Center of the building where your presentation is assigned at latest 30 minutes prior to your presentation.
Your PC will be posted with a name tag by the PC staff to avoid the confusion.  Receive the receipt and pick up your PC in exchange of the receipt at the PC Desk of the presentation room after your presentation.  Be sure not to forget to pick up your PC.

<At Your Presentation>

Please be ready on the Next Speakers’ Seats near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.
PowerPoint and your presentation data will be ready on the speaker’s podium.  Handle your presentation data by yourself, using the mouse and keyboard.  Laser pointer will be available too.

5)PC Center

March 1  March 2  March 3

International Conference Center New Hall         7:50-18:20     8:15-18:00    8:15-16:00

Grand Prince Hotel Kyoto B2F              8:45-18:20     8:15-18:35       ×

*Presentation data can be checked in at either Center.

★DO NOT bring the tablet nor smartphone.
★To avoid any trouble caused by the PC diversity, be sure to visit the PC Center.